How wedding planners are prepping for future events post-pandemic


  • The billion-dollar wedding planning business has been severely impacted by the pandemic.
  • There have been 2.2 million weddings within the US in 2019, with round 29% of individuals utilizing a planner. 
  • Planners mentioned they’re getting by with loans and grants, digital choices, and even turning into ordained.
  • Visit the Business part of Insider for extra tales.

The largest day of many individuals’s lives can be a billion-dollar enterprise. In 2019, there have been roughly 2.2 million weddings within the United States. Around 29% of weddings interact a wedding planner, although that determine has been in decline for the final decade.

It’s estimated that there are some 40,000 wedding planning companies throughout the nation, and round 300,000 wedding business distributors equivalent to venues, bands, and photographers. 

With weddings usually being postponed or transformed into intimate, digital ceremonies as a result of pandemic, manufacturing income has been pushed again for current weddings and new enterprise has dried up utterly. 

Piper Hatfield, founder and artistic director of Houston wedding and occasion planner Piper & Muse, mentioned that the coronavirus has been “devastating” for her enterprise and distributors. 

Piper Hatfield, founder and creative director of Houston wedding and event planner Piper & Muse

Piper Hatfield.

Piper Hatfield


“Typically, the way most of the contracts work within the industry is a 50% deposit, due upon booking, and the 50% remaining balance is due about a month out,” she mentioned. “As events are being postponed, we are pushing out that 50% final balance to a later date.”

Insider spoke to Hatfield and three different main wedding planners about how their enterprise is coping and what methods they’re utilizing to make it by to life after lockdown.

They’re making use of for small enterprise loans and grants for the time being

“Initially, there was hope that some of the Small Business Administration (SBA) Paycheck Protection Program (PPP) loans and unemployment checks would help cushion the blow to the industry, but most of the people I work with have not been approved for these loans due to the fact that the banks haven’t reviewed their application,” Hatfield mentioned. 

She additionally shared that given many staff inside the wedding business are impartial contractors, there was little assist as they do not depend as staff in direction of payroll for companies’ PPP utility.

“I bank with Wells Fargo, so I’ve been having the same problem most everyone has had with their application process. I submitted my initial query before they closed the link. I finally had the chance to apply the day before they announced the funding for the PPP had dried up. I’ve yet to hear any kind of follow-up on my application,” she mentioned. 

Hatfield mentioned that she not too long ago obtained the advance of $1,000 on the EIDL mortgage.

“The initial money will be going to the rent for my office. Any further funds will go toward my salary and to help out my 1099 workers who take on their own weddings. I had a part-time assistant who would relieve me of some of the tedious scheduling tasks, and I miss her terribly. I’m hoping that I get enough money through EIDL to hire her back on,” she mentioned.

Kris Turner, proprietor of Atlanta-based wedding planner Kris Lavender, mentioned that she has already postponed 18 events, with most deciding that summer season and fall 2021 appears to be like like a safer possibility. 

Kris Turner, owner of Atlanta-based wedding planner Kris Lavender

Kris Turner.

Kris Turner


She defined that it is an emotional time for her purchasers, however between working by postponements and home-schooling her four-year-old, she has been researching grants obtainable to small companies affected by the shutdown.

“On top of the standard SBA forgivable loans that are floating out there, there were also a couple of grants catered to minority groups and women and I have applied to those as well,” she mentioned.

Turner utilized to SheaMoisture’s award for minority-owned companies with social affect missions, however added that with the variety of companies throughout the nation affected by COVID-19, “I don’t have much hope of being awarded funds from any of them.”

They’re understanding methods to plan digital events

Hatfield added that, like many different industries, the events neighborhood is understanding what conventional actions will be continued on-line.

“One of the planners on my team is working on a baby shower that will be held entirely over Zoom. The guests will be all over the country, so she will be sending them all the elements of the party, such as decorations, favors, and games,” she mentioned. 

But Hatfield added that it is tough to show this right into a worthwhile mannequin for occasion planners and for distributors equivalent to caterers and florists 

“Let’s face it, we can’t turn a Zoom party into a $200,000 budget event,” she mentioned. “Most of my fees are generated by the event budget — I take a percentage of the overall spend — so I need a reasonable budget to justify the amount of work.”

Many states have handed laws to make it authorized to use for marriage licenses and get married by on-line video calls, with a lot of already tying the knot by Zoom.

They’re getting ordained to marry folks in distant or small ceremonies

Turner believes that there is a small market for who need or must get married this yr.

“I had one of my favorite clients ask me if I could become ordained to marry them this month,” she mentioned. “It seems as though this may be a trend, so it’s an idea that I am considering.”

Turner mentioned that the couple in query determined to have a small “elopement” wedding not too long ago with the bride and groom, mother and father, finest man, and maid of honor, earlier than internet hosting a “big bash” the next yr.

“In some states, you can literally get approval for just one day to marry a couple as a celebrant. But I’m now going to look into permanent certification — it seems like a good role to have in my pocket just in case an officiant doesn’t show on a wedding day,” she mentioned.

The guidelines for momentary and everlasting licenses to marry folks differ relying on the state and even the county, although some require an ordained minister to truly have a congregation to be able to legally marry folks. For states that permit fast certification, organizations equivalent to American Marriage Ministries and Universal Life Church Monastery will ordain folks rapidly on-line in order that they’ll carry out a wedding ceremony.

They’re proving their price by conducting ongoing contract negotiations

Ashley Douglass, proprietor of Ashley Douglass Events, caters to purchasers within the New York and Connecticut area. She mentioned that whereas weddings have come to a whole halt, there’s nonetheless an amazing quantity of negotiating work for wedding planners to do.

“We’re reviewing contracts and having amendments drafted for weddings that are being rescheduled into the future,” she mentioned.

Douglass mentioned that it has taken some time to return to phrases with the truth that their wedding will not be taking place. The uncertainty signifies that she has needed to put her negotiating expertise to work. 

Ashley Douglass, owner of Ashley Douglass Events

Ashley Douglass.

Ashley Douglass


“Right now, there are a lot of hypotheticals playing out, such as restrictions on gatherings, meaning reducing the number of wedding guests they may be able to have,” she mentioned. “In reality, if you say 50 people, that really means 30 guests, because 20 people need to be vendors. To help our clients feel better, we are reaching out to these vendors to negotiate all of these different types of scenarios.”

In some respects, she mentioned that this implies she’s busier than ever as a result of she’s successfully scheduling each wedding at the least twice. While she mentioned this may increasingly value her financially, a repute for getting issues completed is extra vital.

“I’ve been negotiating new contracts for my clients who are rescheduling their weddings that if it comes to 60 days ahead of the date and you can’t have more than 50 people, then you reserve the right to cancel or reschedule it — and if you cancel, you get a refund,” she mentioned.

Douglass mentioned she expects distributors to begin rewording power majeure clauses of their contracts — normally outlined as acts of god, pure disasters, authorities orders or legal guidelines, or strikes — to incorporate pandemics. Force majeure events normally stipulate a non-refundable retainer for cancelling or rescheduling an occasion.

On the East Coast, Douglass predicts that a whole lot of weddings will probably be rescheduled for the summer season.

“People don’t want to lose their deposits, so I think we’ll see a lot of Friday and Sunday weddings in 2021,” she mentioned.

They’re planning what weddings will appear to be after lockdown

In the same vein, fellow New York planner Tzo Ai Ang of Ang Weddings and Events mentioned that her focus isn’t solely on rescheduling weddings, however serious about how they’ll take care of lockdown restrictions are lifted.

Tzo Ai Ang of Ang Weddings and Events

Tzo Ai Ang.

Tzo Ai Ang


“I’m already starting to think about how weddings will work when they start to come back. It’s not going to be an immediate free for all, it’s going to be a gradual process like everything in the hospitality business,” she mentioned.

She’s starting to plan eventualities the place tables need to be spaced a sure distance aside, and offering issues equivalent to face masks and gloves for the workers working at weddings.

“Weddings are all about gathering all your loved ones together in one room, and it’s hard to socially distance. We might have to do seating plans for individual families and larger dance floors. And I would imagine that any sort of buffet or food stations will definitely be a no-go for now,” she mentioned.

Ang mentioned that the most effective information for weddings will possible be how the restaurant business adapts, each in innovation and the time it takes to return to levels of normality.

“Ultimately, couples really have to think about whether they’re okay with a different sort of celebration than they originally planned for if they want to have something imminently,” she mentioned. “If they want to have something more in line with their original vision, I think they need to look at moving things a significant way out.”

This article was initially printed on Insider May 5, 2020.

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